Accounts Receivable Clerk/Cashier [Canada]

 

EXISTING CNC CUPE Employees:

For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.

Employment Status Full Time Employment Type Regular Job Summary

Responsible for the on-going Receivable and Cashier functions at the College. Ensuring receivables are billed and collected on a timely basis, payments are recorded promptly and that the appropriate cash handling procedures and policies are being followed. Also responsible for processing payment plans, and refunds.

Specific Duties

• Responsible for issuing invoices as requested using the applicable computerized invoicing method. Prior to processing ensure requests are reasonable and that taxes and budget codes are reviewed and verified for accuracy. Follow up with initiator if necessary.
• Responsible for processing student refunds, and wire payments (including commissions)
• Provide guidance and training to other employees on various accounts receivable functions including: invoicing, delinquent accounts, cash receipt processing, and banking and cash handling procedures.
• Responsible for the accurate and timely recording of all incoming monies.
• Ensure all accounts receivable sessions are finalized on a timely basis and as requested by the Director of Finance or designate. Ensure that all month/year end information is compiled and entered correctly and in a timely manner.
• Ensure bank deposits are prepared accurately and that funds are banked on a regular/timely basis. Liaise with the person(s) responsible for transportation of funds to the bank to ensure they are aware of any schedule changes or additional requirements.
• Ensure outstanding receivables are monitored and followed up with regularly through the use of letters or personal contact. In accordance with College policy approves the forwarding of delinquent debtors to collections and liaises with the agency as required.
• Verify the accuracy of the monthly aged trial balances and provide the Director of Finance and other managers pertinent information relating to account status and the follow up that has occurred. Work closely with other college departments to ensure the accuracy of these accounts and that the correct follow up is taking place.
• Responsible for sending delinquent accounts to collections agency and updating payments as received.
• Review student payment plans and Financial Aid Fee Deferrals regularly and follow up promptly.
• Responsible for the control of the Financial Services cash and petty cash floats; ensure that adequate change is available for other cashiers and that petty cash disbursements are recorded and replenished regularly.
• Respond to student/customer queries and problems or forward to the appropriate individual.
• Prepare daily reports for Paypal and MTFX reconciliations and send to appropriate departments.
• Prepare ad hoc reports as requested by the Director of Finance or designate.
• Download all cheque reconciliations each day from RBC, investigate any errors such as duplicate or fraudulent cheques.
• Responsible for ensuring that adequate and timely testing is done of software upgrades and patches that effect accounts receivable.
• Provide services such as assisting payroll, accounts payable, back up or relief coverage or special projects in Financial Services as may be assigned by the Director of Finance or designate.
• Seek ways and/or make recommendations for improving procedures and the efficient operation of Accounts Receivable, Cashier and related activities, in particular, and Financial Services, in general.
• Compile, maintain, and update regularly a working manual, describing daily, weekly, monthly and annual routines and activities, in sufficient detail to enable a qualified person to substitute with minimal training.
• Maintain an adequate and up to date filing system of all pending and completed documentation; annually clear dead files to archives.
• Generally maintain workstation and surrounding areas in neat, tidy and clean condition.
• Be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners.
• Promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other duties as assigned by Director or designate.

Skills & Qualifications

• Completion of grade 12 plus minimum of a 1 year Accounting/Finance, Business Administration or equivalent certificate.
• 2 years or more recent experience in a computerized accounting environment; one of which must be in a computerized Accounts Receivable environment. Knowledge or experience in accounts receivable preferred.
• Ability to work with a very demanding workload, changing priorities, and continuous interruptions and to coordinate activities within the work of the unit
• Experience in credit control, collections and cash handling.
• Proven computer experience including word processing and spreadsheet creation and use.
• Demonstrated commitment to service excellence
• Proven ability to provide accurate, complete and current information on short notice
• Ability to train other staff
• Proven ability to maintain positive working relationships internally and externally
• Ability to maintain confidentiality

Band G Grade NA Salary $62,429 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Financial Services

Posting Detail Information

Posting Number

23-121SP

Employee Group

Operational

Desired Start Date

09/18/2023

Position end date (if temporary or seasonal)

Additional Appointment Details

Number of Hours per week

35

Posting Competition Status

Accepting Applications

Open Date

08/23/2023

Screening/Close Date

09/05/2023

Remain Open Until Filled

Yes

Special Instruction/Details to Applicant

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